Here are some resources for our speakers to help you get started. If you have any questions about the InfoComm show or need assistance, please contact Kathryn Harvey, Exposition Content Coordinator at +1.703.279.2176.
General Information: Deadlines, Hours and Rules
May 1 Travel Arrangements Due
May 8 Electronic Handouts Due
June 23 Submit any pre-approved expenses for reimbursement
InfoComm University Course Hours
|June 10-12||8:00 a.m. – 5:00 p.m.||Three-Day Pre-conference Program|
|June 13||8:00 a.m. – 4:30 p.m.||Seminars and Workshops|
|June 14-15||8:00 a.m. – 3:00 p.m.||Seminars and Workshops|
|June 16||8:00 a.m. – 12:00 p.m.||Seminars and Workshops|
The Exhibit Hall is open from 9 a.m.-5 p.m. on Wed. and Thurs., and 9 a.m.-4 p.m. on Friday.
Speaker Lounge Hours
|June 9||1:00 p.m. – 5:00 p.m.|
|June 10-12||7:00 a.m. – 5:30 p.m.|
|June 13||7:00 a.m. – 4:30 p.m.|
|June 14-15||7:00 a.m. – 3:00 p.m.|
|June 16||7:00 a.m. – 12:00 p.m.|
The Speaker Lounge is located in W310A of the Orange County Convention Center.
All InfoComm University Faculty must adhere to the Positive Learning Environment Statement.
Registering for the Show
As an InfoComm University™ speaker, you are entitled to a free InfoComm 2017 Exhibit Hall Pass and a complimentary Seminar and Workshop Package (which includes admission to any InfoComm University seminar or workshop Wed.-Fri.).
Use the exclusive speaker VIP Code SPEAK17 when you register to receive your speaker benefits.
Travel and Expenses
Some instructors are eligible for travel benefits. You should already have received an email from Kathryn Harvey outlining your specific eligibility. If you did not receive this email, or you believe the information you received is incorrect, contact Kathryn Harvey ASAP.
Please note that instructors who are employed as manufacturers or distributors do not qualify for complimentary hotel, travel or a per diem from InfoComm. However, even if you do not qualify for complimentary hotel and travel, we can help you book your hotel through the show housing bureau, and make travel arrangements through our travel agent.Airfare
InfoComm will cover airfare up to US$500. Flights in excess of this limit require pre-approval from InfoComm staff.
In order to receive complimentary air travel, you must book your airfare via InfoComm’s designated travel agency, MacNair Travel Management. Please contact Odie Cesares at +1.877.410.8188 or +1.703.650.5350 and refer to account number 04-226-5350.
InfoComm International will pay for roundtrip fares from your point of origin to Orlando, FL, only. If you make special airline or routing requests that result in fares higher than the lowest fare or travel to a third destination, you will be responsible for the difference. Fees related to changes in travel plans not initiated by InfoComm International will be your responsibility. Only travel arrangements made prior to May 1, 2017, will be paid by InfoComm International.Personal Auto
If you are an instructor eligible for travel and you drive to Orlando, InfoComm International will reimburse you at a rate of US$0.54 per mile, plus parking fees. In no case will you be reimbursed for more than the equivalent amount of airfare. This amount cannot exceed the maximum airfare allowance of US$500. Please submit a copy of all related receipts and a route map including mileage to Kathryn Harvey by June 24.Hotel
Your travel eligibility email outlines the number of free hotel nights you are entitled to as an InfoComm instructor (if any) and contains a link to book your stay. If your stay goes beyond the needs of the association, OnPeak can make those arrangements for you, but you will be responsible for the extra hotel room charges.
- InfoComm International is unable to make reimbursements if you wish to stay at an alternate hotel.
- InfoComm International will not pay the accommodation cost(s) for your staff or family.
Your travel eligibility email outlines the per diem/honorarium you are entitled to as an InfoComm instructor (if any). This amount is intended to cover meals, parking, ground transportation and/or other incidentals for eligible instructors.
U.S. residents, please note that your per diem/honorarium will be provided to you only upon submission of an updated W9 form. The form may be scanned and emailed to Deidra Finnerty, or faxed to the attention of Deidra Finnerty at +1.703.278.8082, by May 1.Reimbursement for Additional Expenses
Any other expenses for reimbursement must be pre-approved by InfoComm staff. Please check with Kathryn Harvey before incurring any expense you expect to be reimbursed.
All expenses incurred for reimbursement must be substantiated. Substantiation, including copies of all receipts and bills, must accompany your request to InfoComm International for reimbursement. InfoComm International is unable to make reimbursement for unsubstantiated expenses. In order to request reimbursement, email a completed copy of this travel expense report, along with all related receipts, to Kathryn Harvey by June 23, 2017.
Presentation Template and Handouts
Electronic handouts are due May 8. Handouts can take many forms: a PDF of your presentation slides, and outline of the topics you will discuss, a worksheet, a job aid for students to use after the session, etc. The important thing is that students have some mechanism to help them recall and use what they learn in your class.
Please adhere to the following guidelines when uploading your handouts:
- Include the session number and your last name in the file name of your handout.
- Handouts can be Word, Excel, or PDF documents.
- File sizes should not exceed 10 MB.
Is your electronic handout late? Do you NOT want to upload a handout due to workshop content? Please still fill out the Late/Non-existent Handout Form here.
We provide the following standard AV set for all InfoComm University seminars and workshops:
- Front Projection Screen
- Standard Projector 16:9
- VGA/DVI/HDMI Switcher
- Document Camera
- Wireless Lav Microphone
- Computer DI
- 4 Channel Audio Mixer
- Audio Speaker Package (appropriate to room)
- 2 Power Strips at head table
- House Lights Out Over Screen
- Skirted Head Table (2 Seats)
- 6’ Skirted Table at Rear of Room for Handouts
- 6’ Skirted Table for Registration Immediately Outside Room Entrance (2 Seats)
Instructors are expected to bring their own laptops to display their presentations.
The deadline for requesting changes to this set was March 1, 2017. Please contact Stuart Weiser if you have questions about the equipment for your session.
The speaker lounge is located in room W310A of the Orange County Convention Center. This is where you can pick up your speaker ribbon and per diem/honorarium check (if applicable).
Speaker lounge amenities include:
- Complimentary coffee and snacks
- Badge printing
- Computers with print and Internet access
- A six-person meeting room, available on a first-come, first-served basis
InfoComm Staff Contact Information
Questions about speaking at InfoComm 2017? We’re here to help.
AV Setup and Training Room Layout
Manager, Exposition Services
IUPC Three-Day Course Instruction
Mel Girardin, CTS, CCNA, Director of Training
Kathryn Harvey, Expositions Content Coordinator