InfoComm 2017


Exhibitor Services

Exhibitor Services

If you're an InfoComm 2017 exhibitor, this is where you'll find everything you need to know to get ready for the show, from important dates and checklists, to FAQs and forms. We're here to help, so if you can't find the answer below, call us at +1.703.273.7200.

General Information — Exhibitor Service Manual, Deadlines, Hours and Rules

Visit Freeman Online for forms and to order onsite services.

The forms mentioned below can also be downloaded here: Exhibitor Services Manual (this link downloads the entire manual).

June 7 Judy Venn Model/Hostess Services Total Payment Due
June 7 SmartSource Computer Rental Early Order Cut-Off
June 8 Freeman Accepts Shipments Onsite


Past Due:

January 13 100% Exhibit Space Payment Due                                                             
March 24  Exhibitor Booth Space Share Form Due
April 1 John Buttine Exhibitor Liability Insurance Application Due  
April 13 eventBit Lead Retrieval Order Early Discount 
April 14 Export Interest Directory Categories Due
April 27 Deadline to Reserve Ad Space in the Show Guide
April 27 Deadline to Add Company Listing for Show Guide Through the Exhibitor Dashboard
April 28 eventBit Lead Retrieval Order Final Discount 
May 2 Housing Reservation Individual Names must be assigned
May 5 Certificate of Insurance Forms Due to Show Management
May 5 Exhibitor Appointed Contractors — Work Authorization Form Due  
May 5 Booth Variance Request Form Due
May 5 Booth Alcohol Service Request Form Due
May 5 Lights Out Request Approval Form Due
May 5 Before/After Hours Event Request Form Due
May 9 Freeman Accepts Shipments at Warehouse
May 17 Exhibitor Housing Request due and last day for cancellations without fee
May 18 Freeman Advanced Orders Deadline
May 18 Orange County Convention Center (OCCC) Advanced Services Orders Deadline
May 18 Freeman AV Orders Discount Deadline
May 18 SmartCity Network Services, Internet and Telephone Orders Discount Deadline
May 18 Off Target Move-In Request Form Due
May 24 Century Security Booth Guard Services Discount Deadline
May 24 TLC Convention Plant Services, Inc. Discount Deadline



Exhibitor Move-In:

Thursday, June 8 8 a.m.–5 p.m. Targeted Move-In
Friday, June 9 8 a.m.–5 p.m. Targeted Move-In
Saturday, June 10 8 a.m.–5 p.m. Targeted Move-In
Sunday, June 11 8 a.m.–5 p.m. General Move-In
Monday, June 12 8 a.m.–5 p.m. General Move-In
Tuesday, June 13 8 a.m.–5 p.m. General Move-In

Exhibitor Move-Out:

Friday, June 16 4 p.m.–11 p.m.
Saturday, June 17 8 a.m.–5 p.m.
Sunday, June 18 8 a.m.–5 p.m.
Monday, June 19 8 a.m.–1 p.m.

Please note: Overtime rates will apply to Display and Forklift/Rigging Labor after 5 p.m. on Friday and all day on Saturday and Sunday.

All exhibitor materials must be removed from the exhibit facility by Monday, June 19, 2017 at 1 p.m.

Exhibitor Dashboard — Login and Add Company Listing

Exhibitor Dashboard

Your InfoComm 2017 Exhibitor Dashboard is where you can add your company listing/booth profile, pay your bills, register your booth personnel and access the 2017 Exhibitor Service Kit. Log-in using your company number (this can also be found on your invoice) as your password. View the Exhibitor Dashboard Instructions for additional information.

Exhibitor Registration — Hours, Instructions, How-To, and Lead Retrieval

Exhibitor Registration

On-Site Registration 
OCCC West Hall, B and D Lobbies

Friday, June 9 2:00 p.m.-5:00 p.m.
Saturday, June 10 8:00 a.m.-5:00 p.m.
Sunday, June 11 7:30 a.m.-4:00 p.m.
Monday, June 12 7:30 a.m.-5:00 p.m.
Tuesday, June 13 7:00 a.m.-7:00 p.m.
Wednesday, June 14 7:00 a.m.-5:00 p.m.
Thursday, June 15 7:30 a.m.-5:00 p.m
Friday, June 16 7:30 a.m.-3:00 p.m


Exhibitor Registration Instructions/Log In and Password
The Exhibitor Dashboard is where you will register your company's booth personnel for the show. Please use your company number to log in. For misplaced passwords, please select the “forgot your password?” option at the bottom of the log in page. Your company number will then be sent to your company’s booth contact.

Exhibitor Registration How to Guide

Lead Retrieval Order Form


Got questions about applying for a Visa? Check out this information page for International Exhibitors.

Frequently Requested Forms

Thursday, June 8 8 a.m.–5 p.m.
Friday, June 9 8 a.m.–5 p.m.
Saturday, June 10 8 a.m.–5 p.m.






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