Q: What information do I need to submit a session?
A: It depends on the session type. Download a preview of the questions we’ll ask so you can prepare your session in advance.
Q: How will AVIXA decide if my proposal is selected?
A: Sessions are evaluated by AVIXA staff, the Content & Learning Steering Committee, and a group of volunteer subject matter expert reviewers. Recommendations for inclusion are based on proposal quality, presenter/facilitator expertise, alignment with suggested topics, and suitability for the InfoComm audience. Final acceptance is also dependent on space availability and proposal uniqueness. High-quality proposals that aren’t accepted for InfoComm 2021 may be offered the opportunity to participate in a different AVIXA content program.
Q: When will I hear whether my proposal is selected?
A: January 2021
Q: How good are my odds of acceptance?
A: The InfoComm Call for Presentations is very competitive: less than 25% of submissions are selected. However, starting this year, we are reviewing submissions for a wide array of year-round platforms, not just the InfoComm tradeshow. This means each submission has a greater chance of being selected either for InfoComm or another AVIXA platform.
Q: Can I discuss specific products or brands in my session?
A: This is a fine line: excluding manufacturer’s training sessions, InfoComm sessions cannot promote the products or services of any specific company. They also shouldn’t deride any specific vendor. However, it is permissible to use specific products as examples or for the purpose of hands-on practice. Just be sure you’re using those examples in support of concepts that apply regardless of brand or product. When possible, use examples from multiple vendors to avoid the perception of bias.
Q: I have an idea for a session, but I haven’t confirmed the availability of all the presenters/panelists. Can I submit?
A: Yes. Be aware, though, that you will have to work quickly to obtain final confirmation from all speakers if your submission is selected. Participants have about two weeks to accept or decline the invitation. If they fail to confirm in this time period, the session will be dropped and the time slot offered to an alternate.
Q: What are the benefits of presenting at InfoComm?
A: You mean besides supporting the industry you love? All volunteer speakers receive complimentary registration for InfoComm 2021, including a free all-access conference package. You’ll have access to the speaker lounge throughout the show, with lineless badge pickup and complimentary coffee, snacks and wi-fi. Speakers who aren’t employed by exhibitors may also be eligible for travel benefits.
Q: I have other questions. Is there a human being I can talk to about how to submit?
A: There is! Contact Katherine Lawless, Manager, Live Content at firstname.lastname@example.org. You can also call her at +1.703.279.2176 from 9:00 a.m.-5:00 p.m. EDT, Monday through Friday.