Call For Presenters

The InfoComm Call for Presenters is Now Open!

Share your expertise, connect with peers and customers, and advance your company and personal profile: submit a session to the InfoComm 2023 Call for Presenters.  If you are an industry insider, thought-leader, innovator, or technology expert that works with AV, this is your opportunity to share your knowledge on one of the industry's most influential platforms.

Submission Closed

Submission Deadline: January 31, 2023

We Encourage Participants From All Backgrounds to Apply!

At InfoComm and across all AVIXA platforms, we seek to create and champion an environment of giving, sharing, and mutual respect; not only for our members, but in the pronounced way our mission touches the world. 

But we cannot do it alone. We need your participation and referrals because it is not a choice of expertise OR diversity: the diverse thought and experience of women, non-binary genders, Black, Indigenous and all people of color expands our industry knowledge and represents a better future for our AV community.

2023 Requested Session Topics

InfoComm’s training program is created by the pro AV industry, for the pro AV industry. More than 30 volunteers participate in education advisory groups to identify topics and trends that should be presented at InfoComm.  

New for 2023, submitters can apply to present a requested topic in addition to submitting their own topic idea. 

Speakers should submit topics that align with their expertise; however, priority will be given to topics that fall in line with the requested sessions below. 


  • Experimental Music Technology 
  • How to Design an RF System 
  • Practical Setting Up of a Basic Sound System 
  • Variations in Soft Codecs and How They Affect Audio

Business and Project Management 

  • Applying Project Management Principles to AV Projects 

  • Building a Better Workforce: How to Create a Training Program 

  • Hiring for Success 

  • How to Identify and Work with Different Personality Types 

Conferencing and Collaboration 

  • Conferencing/Collaboration Case Study 

  • Wireless Presentations with Different Operating Systems 

Content Production and Streaming 

  • Backstage Communication for Virtual Events 
  • Control + Automation = Production Magic 
  • Harness the Power of Multicast
  • How to Make Analog and Digital Hardware Work Together 
  • Remote Production Software Tools 
  • Streaming Case Study 
  • Streaming Solutions on a Budget

Design and Integration 

  • Case Study on AR, VR or AI Applications for AV Projects
  • Creating Meaningful Client-Based Performance Specifications 
  • Design with Purpose 
  • Impact of Supply Chain on Design 
  • Resolving Design Issues and Mistakes 

Digital Signage 

  • Digital Signage Case Study

Diversity and Inclusion 

  • Effective Diversity in Research and Development 
  • Finding and Retaining Diverse Talent 
  • How to Implement DEI initiatives That Create Change

Enterprise IT 

  • Hack Your AV Network 
  • IP Services: DNS, DHCP, NAT, and Methods of Segmenting the Network 
  • Modernizing System Design in Government 
  • Network Switch Configuration 

Learning Spaces 

  • Classroom Design on a Budget 
  • Experiential Learning Spaces 
  • Higher Education Case Study 

Live Events

  • Advanced Streaming Considerations for Live Events
  • Balancing Clients’ Wants and Needs while Planning and Executing Events
  • Broadcasting for Educational Environments
  • Contingency Planning for Live, Hybrid, and Virtual events
  • Intro to Live Event Audio
  • Show Calling and Stage Management for Live Events


Supplier Speaker Policy

Supplier Speaker refers to a speaker who has a commercial interest in the audience attending InfoComm and who is considered as a potential InfoComm exhibitor. Supplier Speakers will not be considered eligible to present to a formal InfoComm audience except in the following situations: 

  1. Supplier Speaker is an exhibitor/supplier who has paid to exhibit in the InfoComm exhibition.  

  2. Supplier Speaker is non-exhibitor who has paid for a non-exhibitor sponsorship in the InfoComm exhibition.  

  3. Supplier Speaker is invited by AVIXA Live Content Team due to needed expertise on a particular topic. 

Submission Guidelines 

InfoComm is searching for sessions that reflect thoughtful, creative, and data driven case studies and presentations. Speakers should ensure that the submission content is relevant to the AV industry and its communities. When submitting topic(s), speakers should keep in mind that InfoComm attendees should walk away with action items, best practices, and creative ideas they can implement right away.  

  • InfoComm reserves the right to combine session abstracts or request changes to the session scope and format to ensure balance of the education program. 
  • Only un-biased, non-proprietary presentations will be considered. Using the education program as a platform for promotion of products and services is not allowed. 
  • Note for Suppliers: If you are an industry supplier submitting a proposal, you will not be considered unless you are a contracted InfoComm 2023 exhibitor. Preference is given to suppliers who include an integrator or end user as a co-presenter. 
  • Session date and time is not guaranteed. 
  • All presenters must accept the terms of the InfoComm Speaker Agreement. 
  • Due to the high volume of submitters, InfoComm is unable to provide direct feedback related to the reason a submission was not accepted. 

Session Delivery Formats 

The session type is driven by how you plan to deliver the session content. Will you be talking in front of an audience? Moderating a conversation? Leading them in practicing a skill? Submitters must select one session format during the application process. If our team thinks another format will work better, we will reach out. 

  • Presentation: Technical content delivered by one or two speakers with key tips, solutions and takeaways. Includes time for audience Q&A. 
  • Panel: A discussion of a current trend or technology development from different perspectives with no more than 5 total speakers, including moderator. Includes time for audience Q&A. 
  • Workshop: Combination of presented content followed by an activity facilitated by the content leader, where attendees discuss in small group discussions and/or participate in Q&A facilitated by the presenter so that learners can apply and share what they have learned. 

Learning Levels 

Attendees interested in education/training have varying levels of knowledge on topics presented at InfoComm. Your topic should be tailored to InfoComm’s target audiences including Technology Managers, End Users, AV Design/Integration/Engineering. 

Speakers should assume a basic understanding of AV industry knowledge and stipulate the level of proposed content session by indicating one of the learning levels below: 

Advanced Topic Knowledge – suitable for attendees with extensive experience in the topic area covered by the session. 

Intermediate Topic Knowledge – suitable for attendees with exposure and some experience in the topic area covered by the session.  

Basic Topic Knowledge – suitable for attendees with little to no prior exposure to the topic area covered by the session.  

Selection Process & Criteria


Sessions are evaluated by AVIXA staff and a group of volunteer subject matter experts with many years of industry experience. Recommendations for inclusion are based on proposal quality, presenter/facilitator expertise, alignment with requested topics, and suitability for the InfoComm audience.  

All presentations are selected based on the information submitted. Submitters are expected to follow all instructions carefully and provide all requested information. Incomplete submissions will not be considered.  

The selection process involves a review of every complete presentation submitted prior to the deadline. Completed submissions include speaker profiles (i.e. bio, photo) for each session content leader, session descriptions, and actionable learning objectives. 

Typically, more presentations are submitted than can be accepted. Final acceptance is also dependent on space availability and proposal uniqueness. High-quality proposals that aren’t accepted for InfoComm 2023 may be offered the opportunity to participate in a different AVIXA content program.   


Presentations must be tailored for AV professionals, showing evidence of material that will make a significant contribution to the development of attendees’ professional capabilities and knowledge of the field.     

Submissions are evaluated on the following criteria: 

  1. Complete presentation submission, submitted by the deadline. 

  2. Session learning level is appropriate for the audience and topic. 

  3. Identification of three actionable learner outcomes that complete the following the sentence: After participating in this session, attendees will be able to: 

  4. Session is designed to encourage audience questions, interaction, and participation. 

  5. Presenter or panelists have in-depth topic knowledge. 

  6. Content is focused, current, practical or innovative. 


Q: When will I hear whether my proposal is selected?   

A: February 2023   

Q: Is there any charge to submit or present training at InfoComm? 

A: There’s no charge to submit, and as long as your presentation is vendor-neutral there’s no charge to present. If you would like to talk specifically about the amazing things your company is doing, contact your InfoComm Account Manager to learn about Manufacturers’ Training and Content Sponsorships. 

Q: Can I discuss specific products or brands in my session?   

A: This is a fine line: excluding manufacturer training sessions, InfoComm sessions cannot promote the products or services of any specific company. They also shouldn’t deride any specific vendor.  

Q: How good are my odds of acceptance?   

A: The InfoComm Call for Presenters is very competitive: less than 25% of submissions are selected. However, we do review submissions for a wide array of year-round platforms, not just the InfoComm tradeshow. This means each submission has a chance of being selected either for InfoComm or another AVIXA platform.   

Q: What are the benefits of presenting at InfoComm?

A: You mean besides supporting the industry you love? All volunteer speakers receive complimentary registration for InfoComm 2023, plus a free all-access education pass worth $549.  

Q: Does InfoComm cover travel expenses for accepted speakers? 

A: Submitters whose session(s) are offered an invitation to present at InfoComm are responsible for their own travel arrangements and costs. 

Q: I have an idea for a session, but I haven’t confirmed the availability of all the presenters/panelists. Can I submit?   

A: Yes. However, you will have to work quickly to obtain final confirmation from all speakers if your submission is selected. Participants will have two weeks to accept or decline the invitation. If they fail to confirm in this time period the session will be replaced.   

Q: Who can I reach out to for more information? 

A: Please contact someone from the Live Content Team.  

InfoComm Presenter Milestones 

January 10

Call for Presenters Open

February 15

First Round of Acceptances Sent

January 31

Call for Presenters Closed

March 1

Speaker Agreements Due

February 14

Review Process Concludes

May 1

Speaker Presentation Decks and Handouts Due


Call for Spanish Presenters to Speak at Congreso AVIXA!

Congreso AVIXA logo

Congreso AVIXA has evolved and will be in-person at InfoComm! Join us to share and exchange ideas with great minds at this half-day event. We will analyze and build conversations around trends, opportunities, challenges, threats, and the role of professional AV in modern life. 

This program will be delivered entirely in Spanish. Deadline for submissions is February 14!

Congreso Submission

InfoComm’s training program is created by the pro AV industry, for the pro AV industry.

Thank you to the volunteers participating in InfoComm education advisory groups. 


Kristin Bidwell, ACT Associates 

Paul Chavez, Arup 

James Fife, rp Visual Solutions 

Rebecca Sullins, ProMedia Audio Video

Business and Project Management 

Mark Coxon, AVI-SPL 

Jason Jacoby, Diversified 

Dawn Meade, Senior AV Solutions Architect 

Conferencing and Collaboration

Craig Durr, Wainhouse Research 

Linda Gedemer, AlfaTech 

Irwin Lazer, Metrigy 

Jay McArdle, Poly 

Content Production and Streaming 

Matt Davis, PTZ Optics and HuddleCamHD 

Rachael Harris, Sr Infrastructure Engineer - Event Video Streaming 

Jeffrey Powers, Geekazine 

Design and Integration 

Caroline Hinrichs, AVI-SPL 

Jim Maltese, Level3 AV 

Rodrigo Ordonez, K2 

Diversity Equity and Inclusion 

Alesia Hendley, Audinate 

Alexis La Broi, MidPoint Technology Group 

Jenn Steinhardt, Shen Milson & Wilke 

Frank Padikkala, Audinate

Chris Hope, Equity Intelligence Consulting

Kaytlyn Hope, Equity Intelligence Consulting

Enterprise IT 

Lawrence Chang, Calgary Convention Center 

Nyere Hollingsworth, Grainger 

Frank Padikkala, Audinate 

Aaron Weiler, Network Design Expert 

Learning Spaces 

John Douglas, Prairie View A&M University 

Jodie Penrod, Marshall University 

Essam Refai, Aurecon 

Blair Rubio, T1V 

Live Events

Hannah D'Amico, IATSE 

Melissa Deslauriers, bb Blanc 

Sam Kokajko, Zoom 

Jesse Miller, Midtown Video 

Kellene Morris, Opus Agency 

Strategic Show Partners

Blackmagic Design Crestron

Supporting Show Partner

Shure Logo


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