Registration is now open for exhibitors! Register your booth personnel via your Exhibitor Dashboard:
- Log into your Exhibitor Dashboard
- Select 'Exhibitor Services'
- Select 'Exhibitor Badge Registration'
Every month we send out an email to all exhibitors including important announcements and deadlines.
Add 'firstname.lastname@example.org’' to your safe-sender list and don't get left behind!
General Information — Exhibitor Service Manual, Deadlines, Hours and Rules
Visit Freeman Online for forms and to order onsite services.
|April 12||CompuSystems Lead Retrieval Products Order Early Bird Deadline|
|April 25||Buttine Exhibitor Liability Insurance Application Due|
|April 30||Exhibitor Housing Names must be assigned to the specific reservation|
|April 30||Reserve ad space in InfoComm 2019 Show Guide|
|May 3||John Buttine Exhibitor Liability Insurance Application Due|
|May 3||Before/After Hours Event Request Form Due|
|May 3||Certificate of Insurance Forms Due to Show Management|
|May 3||Booth Alcohol Service Request Form Due|
|May 3||Booth Variance Request Form Due|
|May 3||Deadline to Add Company Listing for Show Guide Through the Exhibitor Dashboard|
|May 3||Exhibitor Appointed Contractors — Work Authorization Form Due|
|May 3||Lights Out Request Approval Form Due|
|May 7||Freeman Accepts Shipments at Warehouse|
|May 13||International Customs Brokerage –
Advance Ocean Freight arrival at the Orlando CFS (ORL)
|May 13||Exhibitor Housing Last Day for Guaranteed Group Rates|
|May 13||Exhibitor Housing Last Day for Cancellations without Fee|
|May 16||SmartCity Network Services, Internet and Telephone Orders Discount Deadline|
|May 16||Orange County Convention Center (OCCC) Advanced Services Orders Deadline -
Aerial Rigging Labor and Lighting, Water, Plumbing, Gases, Cable TV & Electricity
|May 17||Freeman Advanced Orders Deadline|
|May 17||Freeman AV Orders Discount Deadline|
|May 17||Off Target Move-In Request Form Due|
|May 17||International Customs Brokerage – Ocean Freight arrival at Miami port|
|May 22||Century Security Booth Guard and Camera Service Orders Discount Deadline|
|May 22||International Customs Brokerage – Advance Air Freight arrival at the Orlando International (MCO)|
|May 23||Expo Plant Service, Inc. Discount Deadline|
|May 23||Multi-Level & Covered Booth Application due to OCCC|
|June 5||SmartSource Computer Rental Early Order Cut-Off|
|June 6||Judy Venn Model/Hostess Services Total Payment Due|
|June 6||Freeman Accepts Show Site Materials Delivery|
|June 7||Fedex Office Incentive Deadline|
|June 11||Exhibits Must be Complete|
|June 17||Exhibitor Move-out Deadline|
|June 17||Outbound Carrier Check into the Marshaling Yard|
|Nov. 15||Audio Demo Room Priority Deadline|
|Nov. 15||Meeting Room Priority Deadline|
|Dec. 21||Last day for Manufacturers' Training session to be included in the Education Brochure|
|Jan. 11||100% exhibit space payment due|
|March 28||Exhibitor Booth Space Share Form due to Show Management|
|Thursday, June 6||8 a.m.–5 p.m.||Targeted Move-In|
|Friday, June 7||8 a.m.–5 p.m.||Targeted Move-In|
|Saturday. June 8||8 a.m.–5 p.m.||Targeted Move-In|
|Sunday, June 9||8 a.m.–5 p.m.||General Move-In|
|Monday, June 10||8 a.m.–5 p.m.||General Move-In|
|Tuesday, June 11||8 a.m.–5 p.m.||General Move-In|
|Lobby B||Lobby D||Westwood|
|Friday, June 7||1:30 p.m.--5:00 p.m.||1:30 p.m.--5:00 p.m.||-|
|Saturday, June 8||8:00 a.m.--5:00 p.m.||8:00 a.m.--5:00 p.m.||-|
|Sunday, June 9||7:30 a.m.--5:00 p.m.||7:30 a.m.--5:00 p.m.||-|
|Monday, June 10||7:30 a.m.--5:00 p.m.||7:30 a.m.--5:00 p.m.||-|
|Tuesday, June 11||7:30 a.m.--7:00 p.m.||7:30 a.m.--7:00 p.m.||7:30 a.m.--4:30 p.m.|
|Wednesday, June 12||7:00 a.m.--5:00 p.m.||7:00 a.m.--5:00 p.m.||7:30 a.m.--4:30 p.m.|
|Thursday, June 13||7:30 a.m.--5:00 p.m.||7:30 a.m.--5:00 p.m.||7:30 a.m.--4:30 p.m.|
|Friday, June 14||7:30 a.m.--3:00 p.m.||7:30 a.m.--3:00 p.m.||7:30 a.m.--11:00 a.m.|
|Friday, June 14||4 p.m.--11 p.m.|
|Saturday, June 15||8 a.m.--5 p.m.|
|Sunday, June 16||8 a.m.–5 p.m.|
|Monday, June 17||8 a.m.–1 p.m.|
Please note: Overtime rates will apply to Display and Forklift/Rigging Labor after 5 p.m. on Friday and all day on Saturday and Sunday.
All exhibitor materials must be removed from the exhibit facility by Monday, June 17, 2019 at 1 p.m.
Log-in using your Exhibitor ID and your Company Number/AVIXA MemberID as your password. Your InfoComm 2019 Exhibitor Dashboard is where you can add your company listing/booth profile, pay your bills, register your booth personnel (when registration becomes available in February) and access the 2019 Exhibitor Service Kit (available in January).
Don't forget to add your product markets in the company information section!
Need some help? Check out our Quick Start Guide to lead you through the Exhibitor Dashboard.
Tips and Resources - Guidance on exhibiting at a trade show, whether it's your first time, or your fifteenth
New Exhibitor Resources - Useful information to help New Exhibitors get ready for the show
Exhibitor Housing - Get discounted rates at a selection of Orlando hotels
Exhibitor FAQs - like "Where can I find show information and order products?" and "How do I get my empty containers back?"
Shipping & Material Handling - Need additional explanation about the shipping and handling process? This infographic will lay it all out for you.
Register for InfoComm 2019!
Become an exhibitor at InfoComm 2019!