CONFERENCE: JUNE 8-14, 2019
EXHIBITS: JUNE 12-14, 2019
ORLANDO, FL

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Exhibitor Resources

Important Exhibitor Updates!

Every month we send out an email to all exhibitors including important announcements and deadlines.
Add 'service@mapyourshow.com’' to your safe-sender list and don't get left behind!

If you're an InfoComm 2019 exhibitor, this is where you'll find everything you need to know to get ready for the show, from important dates and checklists, to FAQs and forms. We're here to help, so if you can't find the answer below, call us at +1.703.273.7200.

General Information — Deadlines, Hours and Rules

The forms mentioned below will be available to you in January on the Exhibitor Dashboard.

Exhibitor Deadlines:

Nov. 15 Audio Demo Room Priority Deadline
Nov. 15 Meeting Room Priority Deadline
Dec. 21 Last day for Manufacturers' Training session to be included in the Education Brochure
Jan. 11 100% exhibit space payment due
March 28 Exhibitor Booth Space Share Form due to Show Management
March 28 John Buttine Exhibitor Liability Insurance Application Due  
May 3 Before/After Hours Event Request Form Due
May 3  Certificate of Insurance Forms Due to Show Management
May 3 Booth Alcohol Service Request Form Due
May 3 Booth Variance Request Form Due
May 3 Deadline to Add Company Listing for Show Guide Through the Exhibitor Dashboard
May 3 Exhibitor Appointed Contractors — Work Authorization Form Due  
May 3 Lights Out Request Approval Form Due
May 16 SmartCity Network Services, Internet and Telephone Orders Discount Deadline
May 16 Orange County Convention Center (OCCC) Advanced Services Orders Deadline
May 17 Freeman Advanced Orders Deadline
May 17 Freeman AV Orders Discount Deadline
May 17 Off Target Move-In Request Form Due
May 22 Century Security Booth Guard Services Discount Deadline
May 23 Expo Plant Service, Inc. Discount Deadline
May 23 Multi-Level & Covered Booth Application due to OCCC
June 5 SmartSource Computer Rental Early Order Cut-Off
June 6 Judy Venn Model/Hostess Services Total Payment Due
June 7 Fedex Office Incentive Deadline
June 11 Exhibits Must be Complete
June 17 Exhibitor Move-out Deadline

 

 

Exhibitor Move-In:

Thursday, June 6 8 a.m.–5 p.m. Targeted Move-In
Friday, June 7 8 a.m.–5 p.m. Targeted Move-In
Saturday, June 8 8 a.m.–5 p.m. Targeted Move-In
Sunday, June 9 8 a.m.–5 p.m. General Move-In
Monday, June 10 8 a.m.–5 p.m. General Move-In
Tuesday, June 11 8 a.m.–5 p.m. General Move-In


Exhibitor Move-Out:

Friday, June 14 4 p.m.–11 p.m.
Saturday, June 15 8 a.m.–5 p.m.
Sunday, June 16 8 a.m.–5 p.m.
Monday, June 17 8 a.m.–1 p.m.


Please note: Overtime rates will apply to Display and Forklift/Rigging Labor after 5 p.m. on Friday and all day on Saturday and Sunday.

All exhibitor materials must be removed from the exhibit facility by Monday, June 17, 2017 at 1 p.m.

Exhibitor Dashboard — Login and Add Company Listing and Product Services

Exhibitor Dashboard

Log-in using your Exhibitor ID and your Company Number/AVIXA MemberID as your password. Your InfoComm 2019 Exhibitor Dashboard is where you can add your company listing/booth profile, pay your bills, register your booth personnel (when registration becomes available in February) and access the 2019 Exhibitor Service Kit (available in January).

Don't forget to add your product markets in the company information section!

Markets Served

Need some help? Check out our Quick Start Guide to lead you through the Exhibitor Dashboard.

BOOK A BOOTH

Become an exhibitor and reserve your booth at InfoComm 2019!

BOOK A BOOTH

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