EXHIBITS: JUNE 12-14, 2019


Exhibitor Resources

Exhibitor Registration is Open!

Registration is now open for exhibitors! Register your booth personnel via your Exhibitor Dashboard:

  • Log into your Exhibitor Dashboard
  • Select 'Exhibitor Services'
  • Select 'Exhibitor Badge Registration'

Register Now!

Important Exhibitor Updates!

Every month we send out an email to all exhibitors including important announcements and deadlines.
Add '’' to your safe-sender list and don't get left behind!

If you're an InfoComm 2019 exhibitor, this is where you'll find everything you need to know to get ready for the show, from important dates and checklists, to FAQs and forms. We're here to help, so if you can't find the answer below, call us at +1.703.273.7200 or contact Show Management.

General Information — Exhibitor Service Manual, Deadlines, Hours and Rules


Visit Freeman Online for forms and to order onsite services.

Exhibitor Deadlines:

April 12 CompuSystems Lead Retrieval Products Order Early Bird Deadline
April 25 Buttine Exhibitor Liability Insurance Application Due
April 30 Exhibitor Housing Names must be assigned to the specific reservation
April 30 Reserve ad space in InfoComm 2019 Show Guide
May 3 John Buttine Exhibitor Liability Insurance Application Due  
May 3 Before/After Hours Event Request Form Due
May 3  Certificate of Insurance Forms Due to Show Management
May 3 Booth Alcohol Service Request Form Due
May 3 Booth Variance Request Form Due
May 3 Deadline to Add Company Listing for Show Guide Through the Exhibitor Dashboard
May 3 Exhibitor Appointed Contractors — Work Authorization Form Due  
May 3 Lights Out Request Approval Form Due
May 7 Freeman Accepts Shipments at Warehouse
May 13 International Customs Brokerage
Advance Ocean Freight arrival at the Orlando CFS (ORL)
May 13 Exhibitor Housing Last Day for Guaranteed Group Rates
May 13 Exhibitor Housing Last Day for Cancellations without Fee
May 16 SmartCity Network Services, Internet and Telephone Orders Discount Deadline
May 16 Orange County Convention Center (OCCC) Advanced Services Orders Deadline -
Aerial Rigging Labor and Lighting, Water, Plumbing, Gases, Cable TVElectricity
May 17 Freeman Advanced Orders Deadline
May 17 Freeman AV Orders Discount Deadline
May 17 Off Target Move-In Request Form Due
May 17 International Customs Brokerage – Ocean Freight arrival at Miami port
May 22 Century Security Booth Guard and Camera Service Orders Discount Deadline
May 22 International Customs Brokerage – Advance Air Freight arrival at the Orlando International (MCO)
May 23 Expo Plant Service, Inc. Discount Deadline
May 23 Multi-Level & Covered Booth Application due to OCCC
June 5 SmartSource Computer Rental Early Order Cut-Off
June 6 Judy Venn Model/Hostess Services Total Payment Due
June 6 Freeman Accepts Show Site Materials Delivery
June 7 Fedex Office Incentive Deadline
June 11 Exhibits Must be Complete
June 17 Exhibitor Move-out Deadline
June 17 Outbound Carrier Check into the Marshaling Yard


Past Due:

Nov. 15 Audio Demo Room Priority Deadline
Nov. 15 Meeting Room Priority Deadline
Dec. 21 Last day for Manufacturers' Training session to be included in the Education Brochure
Jan. 11 100% exhibit space payment due
March 28 Exhibitor Booth Space Share Form due to Show Management


Exhibitor Move-In:

Thursday, June 6 8 a.m.–5 p.m. Targeted Move-In
Friday, June 7 8 a.m.–5 p.m. Targeted Move-In
Saturday. June 8 8 a.m.–5 p.m. Targeted Move-In
Sunday, June 9 8 a.m.–5 p.m. General Move-In
Monday, June 10 8 a.m.–5 p.m. General Move-In
Tuesday, June 11 8 a.m.–5 p.m. General Move-In


Exhibitor Registration:

  Lobby B Lobby D Westwood
Friday, June 7  1:30 p.m.--5:00 p.m. 1:30 p.m.--5:00 p.m. -
Saturday, June 8 8:00 a.m.--5:00 p.m. 8:00 a.m.--5:00 p.m. -
Sunday, June 9  7:30 a.m.--5:00 p.m. 7:30 a.m.--5:00 p.m. -
Monday, June 10 7:30 a.m.--5:00 p.m. 7:30 a.m.--5:00 p.m. -
Tuesday, June 11 7:30 a.m.--7:00 p.m. 7:30 a.m.--7:00 p.m. 7:30 a.m.--4:30 p.m.
Wednesday, June 12 7:00 a.m.--5:00 p.m. 7:00 a.m.--5:00 p.m. 7:30 a.m.--4:30 p.m.
Thursday, June 13  7:30 a.m.--5:00 p.m. 7:30 a.m.--5:00 p.m. 7:30 a.m.--4:30 p.m.
Friday, June 14 7:30 a.m.--3:00 p.m. 7:30 a.m.--3:00 p.m. 7:30 a.m.--11:00 a.m.

Exhibitor Move-Out:

Friday, June 14 4 p.m.--11 p.m.
Saturday, June 15 8 a.m.--5 p.m.
Sunday, June 16 8 a.m.–5 p.m.
Monday, June 17 8 a.m.–1 p.m.


Please note: Overtime rates will apply to Display and Forklift/Rigging Labor after 5 p.m. on Friday and all day on Saturday and Sunday.

All exhibitor materials must be removed from the exhibit facility by Monday, June 17, 2019 at 1 p.m.

Exhibitor Dashboard — Login and Add Company Listing and Product Services


Exhibitor Dashboard

Log-in using your Exhibitor ID and your Company Number/AVIXA MemberID as your password. Your InfoComm 2019 Exhibitor Dashboard is where you can add your company listing/booth profile, pay your bills, register your booth personnel (when registration becomes available in February) and access the 2019 Exhibitor Service Kit (available in January).

Don't forget to add your product markets in the company information section!

Markets Served

Need some help? Check out our Quick Start Guide to lead you through the Exhibitor Dashboard.


Tips and Resources - Guidance on exhibiting at a trade show, whether it's your first time, or your fifteenth

New Exhibitor Resources - Useful information to help New Exhibitors get ready for the show

Exhibitor Housing - Get discounted rates at a selection of Orlando hotels

Exhibitor FAQs - like "Where can I find show information and order products?" and "How do I get my empty containers back?"

Shipping & Material Handling - Need additional explanation about the shipping and handling process? This infographic will lay it all out for you.


Register for InfoComm 2019!




Become an exhibitor at InfoComm 2019!