CONFERENCE: JUNE 8-14, 2019
EXHIBITS: JUNE 12-14, 2019
ORLANDO, FL

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Exhibitor Resources

Important Exhibitor Updates!

Every month we send out an email to all exhibitors including important announcements and deadlines.
Add 'service@mapyourshow.com’' to your safe-sender list and don't get left behind!

If you're an InfoComm 2019 exhibitor, this is where you'll find everything you need to know to get ready for the show, from important dates and checklists, to FAQs and forms. We're here to help, so if you can't find the answer below, call us at +1.703.273.7200 or contact Show Management.

General Information — Exhibitor Service Manual, Deadlines, Move-In Hours and Rules

Exhibitor Service Manual 

Access the Exhibitor Service Manual -Your go-to resource for accessing important show information, including dates, schedules, and key contacts. Visit Freeman Online for forms and to order onsite services.

Exhibitor Deadlines:

Download the Deadline Checklist or use the calendar reminders below! 

June 5 SmartSource Computer Rental Early Order Cut-Off
June 6 Judy Venn Model/Hostess Services Total Payment Due
June 6 Freeman Accepts Show Site Materials Delivery
June 7 Fedex Office Incentive Deadline
June 11 Exhibits Must be Complete
June 17 Exhibitor Move-out Deadline
June 17 Outbound Carrier Check into the Marshaling Yard

 

Past Due:

Nov. 15 Audio Demo Room Priority Deadline
Nov. 15 Meeting Room Priority Deadline
Dec. 21 Last day for Manufacturers' Training session to be included in the Education Brochure
Jan. 11 100% exhibit space payment due
April 12 CompuSystems Lead Retrieval Products Order Early Bird Deadline
April 24 Exhibitor Booth Space Share Form due to Show Management
April 25 Buttine Exhibitor Liability Insurance Application Due
April 26 Exhibitor Directory Deadline: Update Your Listing for the printed
Show Guide and Mobile app on the Exhibitor Dashboard
 
April 29 Deadline for Free VIP Daily Coverage
April 30 Exhibitor Housing Names must be assigned to the specific reservation
April 30 Reserve ad space in InfoComm 2019 Show Guide
May 3 John Buttine Exhibitor Liability Insurance Application Due  
May 3 Before/After Hours Event Request Form Due
May 3 Certificate of Insurance Forms Due to Show Management
May 3 Booth Alcohol Service Request Form Due
May 3 Booth Variance Request Form Due
May 3 Exhibitor Appointed Contractors — Work Authorization Form Due  
May 3 Lights Out Request Approval Form Due
May 7 Freeman Accepts Shipments at Warehouse
May 13 International Customs Brokerage
Advance Ocean Freight arrival at the Orlando CFS (ORL)
May 13 Exhibitor Housing Last Day for Guaranteed Group Rates
May 13 Exhibitor Housing Last Day for Cancellations without Fee
May 16 SmartCity Network Services, Internet and Telephone Orders Discount Deadline
May 16 Orange County Convention Center (OCCC) Advanced Services Orders Deadline -
Aerial Rigging Labor and Lighting, Water, Plumbing, Gases, Cable TVElectricity
May 17 Freeman Advanced Orders Deadline
May 17 Freeman AV Orders Discount Deadline
May 17 Off Target Move-In Request Form Due
May 17 International Customs Brokerage – Ocean Freight arrival at Miami port
May 22 Century Security Booth Guard and Camera Service Orders Discount Deadline
May 22 International Customs Brokerage – Advance Air Freight arrival at the Orlando International (MCO)
May 23 Expo Plant Service, Inc. Discount Deadline
May 23 Multi-Level & Covered Booth Application due to OCCC

 

 

Exhibitor Move-In:

Wednesday, June 5 1 p.m.-5 p.m. Targeted Move-In
Thursday, June 6 8 a.m.-5 p.m. Targeted Move-In
Friday, June 7 8 a.m.-5 p.m. Targeted Move-In
Saturday. June 8 8 a.m.-5 p.m. General Move-In
Sunday, June 9 8 a.m.-5 p.m. General Move-In
Monday, June 10 8 a.m.-5 p.m. General Move-In
Tuesday, June 11 8 a.m.-5 p.m. General Move-In

 

You can find your time slot on the move-in floor plan. You can also find your move-in time by searching for your booth number here. If you are not given a Target Move-In time, your company is a part of General Move-In (Saturday).

 

Exhibitor Move-Out:

Friday, June 14 4 p.m.-11 p.m.
Saturday, June 15 8 a.m.-5 p.m.
Sunday, June 16 8 a.m.5 p.m.
Monday, June 17 8 a.m.-1 p.m.

 

Please note: Overtime rates will apply to Display and Forklift/Rigging Labor after 5 p.m. on Friday and all day on Saturday and Sunday.

All exhibitor materials must be removed from the exhibit facility by Monday, June 17, 2019 at 1 p.m.

Onsite Information - Badge Pickup, Exhibitor Services, Lead Retrieval and Transportation

Registration Hours

  Lobby B Lobby D Westwood Entrance
Friday, June 7  1:30 p.m.-5:00 p.m. 1:30 p.m.-5:00 p.m. -
Saturday, June 8 8:00 a.m.-5:00 p.m. 8:00 a.m.-5:00 p.m. -
Sunday, June 9  7:30 a.m.-5:00 p.m. 7:30 a.m.-5:00 p.m. -
Monday, June 10 7:30 a.m.-5:00 p.m. 7:30 a.m.-5:00 p.m. -
Tuesday, June 11 7:30 a.m.-7:00 p.m. 7:30 a.m.-7:00 p.m. 3:00 p.m.-7:00 p.m.
Wednesday, June 12 7:00 a.m.-5:00 p.m. 7:00 a.m.-5:00 p.m. 7:00 a.m.-5:00 p.m.
Thursday, June 13  7:30 a.m.-5:00 p.m. 7:30 a.m.-5:00 p.m. 7:30 a.m.-5:00 p.m.
Friday, June 14 7:30 a.m.-3:00 p.m. 7:30 a.m.-3:00 p.m. 7:30 a.m.-3:00 p.m.

 

Orlando International Airport Badge Pickup

Terminal A Baggage Claim  (Across from carousel #5)
Terminal B Baggage Claim (Across from carousel #24 and carousel #30)

Monday, June 10   2:00 p.m.-6:00 p.m.
Tuesday, June 11  8:00 a.m.-8:00 p.m.
Wednesday, June 12 7:00 a.m.-12:00 p.m.

 

Hotel Badge Pickup 

Doubletree at Sea World Lobby 
Hilton Orlando Lobby
Hyatt Regency Orlando Lobby
Rosen Centre (Level 1 near the Grand Stairs)
Rosen Plaza Lobby

Tuesday, June 11 3:00 p.m.-8:00 p.m.
Wednesday, June 12  7:00 a.m.-12:00 p.m.


Exhibitor Services
The Exhibitor Service Desks are located in the Level 1 A Lobby and D Lobby

  • Level 1 A Lobby – CompuSystems, Smart Source Rental, Expo Plant Service, Century Security, Agility Fairs & Events USA, Smart City, Centerplate, OCCC, Freeman, Freeman AV, Freeman Transportation
  • Level 2 D Lobby – CompuSystems, Smart City, OCCC, Freeman, Freeman AV, Freeman Transportation

Lead Retrieval
Lead Retrieval Devices can be picked up at both of CompuSystems Exhibitor Service Desks in Lobby A and Lobby D.  

Transportation
Free shuttle buses will be provided to and from the Orange County Convention Center and hotels in our room blocks, Tuesday-Friday. 
Shuttle schedules can be found here.

Exhibitor Dashboard — Login and Add Company Listing, Product Services, Press Releases and New Products

 

Exhibitor Dashboard

Log-in using your Exhibitor ID and your Company Number/AVIXA MemberID as your password. Your InfoComm 2019 Exhibitor Dashboard is where you can add your company listing/booth profile, pay your bills, register your booth personnel and access Exhibitor Service Kit.

You may also upload two new products, two press releases, and any in-booth education you are planning to have at the show for FREE! 

Don't forget to add your product markets in the company information section:

Markets Served

Need some help? Check out our Quick Start Guide to lead you through the Exhibitor Dashboard.

Resources

Tips and Resources - Guidance on exhibiting at a trade show, whether it's your first time, or your fifteenth

New Exhibitor Resources - Useful information to help New Exhibitors get ready for the show

Exhibitor Housing - Get discounted rates at a selection of Orlando hotels

Exhibitor FAQs - like "Where can I find show information and order products?" and "How do I get my empty containers back?"

Shipping & Material Handling - Need additional explanation about the shipping and handling process? This infographic will lay it all out for you.

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Register for InfoComm 2019!

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Become an exhibitor at InfoComm 2019!

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PRESENTING SHOW PARTNER

Samsung

STRATEGIC SHOW PARTNERS

Blackmagicdesign 
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SUPPORTING SHOW PARTNERS

EPSON     maxell