CONFERENCE: OCTOBER 23-29
EXHIBITS: OCTOBER 27-29
ORLANDO, FLORIDA

Health & Safety For Exhibitors

Health & Safety For Exhibitors

We are committed to sharing with our exhibitors the most up-to-date information available on how to safely attend and conduct business at InfoComm 2021. Please check this page and the general InfoComm 2021 Health and Safety page frequently for updates.

If you have specific questions, please email your questions to exhibitsales@avixa.org.

Page Last updated: September 22, 2021

Negative COVID-19 Test Result OR Vaccination Required  

On August 26, AVIXA announced that all who participate in the show in any capacity must provide one of the following:
  (i) proof of a negative COVID-19 test result OR 
  (ii) proof of full vaccination

Negative COVID-19 test results are good for 5 days (120 hours). You will need to provide an updated negative test if your original test expires before the conclusion of your participation in the event. Only vaccines authorized and recommended by the Centers for Disease and Prevention for use in the United States can be used as proof of vaccination.

We are using the CLEAR Health Pass app for negative COVID-19 test verification or proof of vaccination. You can choose to use either the CLEAR Health Pass mobile app OR you will need to bring documentation with you - in English that has your name and either your negative COVID-19 test result or vaccination information. 

Read more about this policy on the general health and safety page.

A limited number of rapid COVID-19 tests will be available onsite at the Orange County Convention Center (OCCC). Please check back for more information closer to the show dates.

COVID-19 Testing Locations Near the OCCC

  

 

Masks are required for all.

Masks are required to be worn by all individuals, regardless of COVID-19 vaccination status. This includes attendees, exhibitors, vendors, AVIXA staff and other individuals at InfoComm.

Exhibit Hall and Your Booth

The Orange County Convention Center (OCCC) HVAC systems will continue to remain running 24-hours a day in the front of house areas while maintaining between 40 and 60 percent humidity to decrease the bio burden of infectious particles in occupied spaces. The HVAC systems in the exhibit halls will run 24-hours a day while occupied and use of exhaust fans and introduction of outside air will be utilized during move-in and move-out.

The OCCC uses MERV 13 filters as recommended by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) to mitigate the transmission of infectious aerosols.

The OCCC does not have specific guidelines or requirements for exhibits or exhibitors during tradeshows and events at their facility.  We recommend exhibitors read the information provided on the general InfoComm Health & Safety page and plan accordingly, including practicing social distancing, wearing of proper mask, cleansing of areas in the booth and frequently washing or hand-sanitizing of hands.  

Download this guide from Freeman on things you may want to consider for your booth.

Registration and Badge Pickup

All personnel must pick up badge in person. Bulk badge pickup will NOT be allowed this year.

All personnel are required to accept the InfoComm show policies and complete a Health Screening survey (which states that you have not received a positive COVID-19 test or have been exposed to COVID-19) prior to badge pickup.

Meeting and Audio Demo Rooms

  • The OCCC has returned to 100% of the stated fire marshal capacity.

  • It is recommended for exhibitors to enforce social distancing in meeting and demo rooms.

Exhibit Hall

Booths, Floor Traffic, Networking Areas

  • It is recommended for exhibitors to have an open designed booth and have the booth sanitized daily.
  • It is recommended for exhibitors to enforce social distancing in their booth.
  • Targeted food & beverage and networking areas will be designated.
  • Daily cleaning of high traffic areas.

Exhibitor Move-In/Out

  • Targeted move-in and move-out procedures with use of marshaling yard.

  • Vendor service desks will be regulated with health standards.

Presenting Show Partner

samsung

Strategic Show Partners

Blackmagicdesign       Crestron