The assignment of meeting space to InfoComm exhibitors in the Convention Center will be conducted according to the following guidelines:
Only current InfoComm exhibitors in good standing may apply to reserve available meeting rooms within the Convention Center. Such exhibitors requesting must also meet the following minimum paid exhibit space requirements:
- For meeting space rental of 3-5 days during the InfoComm show week, exhibitors must have a minimum of 1000 n.s.f. of paid exhibit space contracted and paid for in their company’s name on the InfoComm show floor.
- For meeting space rental of 2 days or less, exhibitors must have a minimum of 600 n.s.f. of paid exhibit space contracted.
- For exhibitors requesting space who have less than 400 n.s.f. of paid exhibit space, meeting space can only be assigned for 1 day’s use or less after all requests from exhibitors with 600 n.s.f. or greater have been filled (those assignments shall be made no later than Monday, March 15, 2021).
Exhibitors must be in good standing to reserve any meeting space at InfoComm block hotel properties.
Exhibitors must submit plans for room usage to InfoComm Show Management in writing. InfoComm reserves the right to inspect the meeting room(s) on-site and charge exhibitors the exhibit space rate if room usage does not fall within the criteria stated above. Exhibitors wishing to display product or use a meeting room as a demonstration area must indicate this on the room reservation form.
A floor plan of the meeting room will accompany the room assignment.
IF you are not using a “standard set”, Floor plans indicating the layout of the room must be submitted to Janice Reindl at the Orange County Convention Center and CC’d to Stuart Weiser for Fire Marshal approval prior to Thursday, April 15, 2021.
The Orange County Convention Center will provide one complimentary standard furniture setup per meeting room (tables and chairs). See Orange County Convention Center Meeting Room Setup Document that will accompany the room confirmation.
After the Thursday, October 15, 2020, deadline, exhibitors will receive a written confirmation of their assigned Meeting Room(s) and an invoice. 100% payment of this invoice is due by Friday, December 11, 2020. If payment is not received in full by this date, the room will return to inventory and may be reserved by other exhibitors. Rooms reserved after Thursday, October 15, 2020 will be confirmed upon full payment for the room.