The assignment of Audio Demo Rooms to InfoComm exhibitors in the Orange County Convention Center will be conducted according to the following guidelines:
Only current InfoComm exhibitors in good standing may apply to reserve available Audio Demo Rooms within the Orange County Convention Center. Current exhibitor requesting an Audio Demo Room must meet the minimum paid exhibit space requirement of 400 n.s.f. of paid exhibit space contracted and paid for in their company’s name on the InfoComm show floor.
Exhibitors must submit their intended use for the room to InfoComm Show Management in writing. InfoComm reserves the right to inspect the demo room(s) on-site.
A floor plan of the Audio Demo room will accompany the room assignment. Floor plans indicating the layout of the room must be submitted to Janice Reindl at the Orange County Convention Center and CC’d to Stuart Weiser for Fire Marshal approval prior to Thursday, April 15, 2021.
Audio Demo Room requests will be processed based on the exhibitor’s priority points ranking for requests received by the deadline of Thursday, October 15, 2020; thereafter, requests will be honored on a space-available, first-come, first-served basis.
After the Thursday, October 15, 2020, deadline, exhibitors will receive a written confirmation of their assigned Audio Demo Room(s) and an invoice. 100% payment of this invoice is due by Friday, December 11, 2020. If payment is not received in full by this date, the room will return to inventory and may be reserved by other exhibitors. Rooms reserved after Thursday, October 15, 2020 will be confirmed upon full payment for the room.
Cancellation Policy and Force Majeure:
If assigned Audio Demo Room is canceled by exhibitor between Thursday, October 15, 2020, and Friday, January 10, 2021, a 50% refund of the original Audio Demo Room rental fee shall apply as liquidated damages. Cancellations made by exhibitor after Friday, January 10, 2021 will forfeit the full room payment amount. All deposits and payments to reserve an Audio Demo Room are non-refundable and non-transferrable.
In the event of acts of God, acts of terror or threat thereof, war, government regulations or order, disaster, strikes, civil disorder, medical outbreak, public health threats as determined or recognized by the Centers for Disease Control and Prevention, the World Health Organization, or local public health agency, curtailment of transportation facilities, or other emergency disaster, national emergency, or other circumstances beyond AVIXA’s reasonable control, making inadvisable, impracticable, illegal or impossible to hold InfoComm, AVIXA may, in its sole discretion, postpone, relocate, or cancel InfoComm and AVIXA will have no liability therefor except as provided in this paragraph.
If InfoComm is postponed and/or relocated, the Exhibitor’s payments will be valid for the rescheduled exposition and all amounts paid to AVIXA for exhibitor meeting rooms, audio demo rooms or manufacturer’s training rooms will be applied to the rescheduled exposition. In the event of a cancellation in advance of the opening date of InfoComm, the full amount paid by Exhibitor to AVIXA for exhibitor meeting rooms, audio demo rooms or manufacturer’s training rooms will be refunded. Regardless of the timing of any cancellation by AVIXA under this section, Exhibitors that are AVIXA members will not receive any refund of their membership dues.
Unless informed otherwise, we will expect the exhibitor to take possession of the room(s) on Saturday, June 13th.