CONFERENCE: OCTOBER 23-29
EXHIBITS: OCTOBER 27-29
ORLANDO, FLORIDA

InfoComm 2021 Health & Safety

InfoComm 2021 Health & Safety

Your safety is our priority.

Page Updated on September 15, 2021

InfoComm is ready to head to Orlando for a live, in-person event October 23-29 where we remain focused on the latest audiovisual technology, education to advance your career and opportunities to grow your network.  

Your health and safety are a priority at InfoComm. We have been adapting our plans based on new and evolving information through the recommendations of Orange County, the state of Florida and Centers for Disease Control and Prevention (CDC). We will continue to evaluate and expand our COVID-19 protocols as best practices and applicable legal requirements evolve, and will update this page as those protocols change so you know what to expect when you arrive in Orlando.  

Thank you in advance for helping to keep our community safe and healthy. We are committed to a great InfoComm 2021 and look forward to seeing you in person!  

Watch the AV Nation Interview with AVIXA CEO, Dave Labuskes

AVIXA continues to monitor guidelines recommended by the CDC and will follow applicable federal, state, and local laws, adapting InfoComm plans accordingly and sharing updates as necessary.   

Negative COVID-19 Test Result OR Vaccination Required  

On August 26, AVIXA announced that all who participate in the show in any capacity must provide one of the following:
  (i) proof of a negative COVID-19 test result OR 
  (ii) proof of full vaccination

Negative COVID-19 test results are good for 5 days (120 hours). You will need to provide an updated negative test if your original test expires before the conclusion of your participation in the event. Only vaccines authorized and recommended by the Centers for Disease and Prevention for use in the United States can be used as proof of vaccination.

We are using the CLEAR Health Pass app for negative COVID-19 test verification or proof of vaccination. You can choose to use either the CLEAR Health Pass mobile app OR you will need to bring physical documentation (print out) in English that has your name and either your vaccination information or negative COVID-19 test result. We will not accept photos or electronic documents (for example, an email or PDF on your phone).

Read the FAQs

A limited number of rapid COVID-19 tests will be available onsite at the Orange County Convention Center (OCCC). Please check back for more information closer to the show dates.

COVID-19 Testing Locations Near the OCCC

 

Masks are required for all.

Given the surge in cases due to the Delta variant, masks are required to be worn by all individuals, regardless of COVID-19 vaccination status. 

This includes attendees, exhibitors, vendors, AVIXA staff and other individuals at InfoComm.

 

What to expect at InfoComm

Negative COVID-19 Test Result OR Vaccination Required  

All participants including attendees, exhibitors, AVIXA staff, press, vendors, and any other participants at InfoComm are required to provide a valid negative COVID-19 test*  or proof of full COVID-19 vaccination**.  

 * Negative COVID-19 test results are good for 5 days (120 hours). You will need to provide an updated negative test if your original test expires before the conclusion of your participation in the event. The only accepted COVID-19 negative tests are either PCR (also called diagnostic or molecular)  or rapid antigen test (frequently referred to as "rapid test").   

  ** Only vaccines authorized and recommended by the Centers for Disease and Prevention for use in the United States can be used as proof of vaccination. A vaccination is considered to be “full” once two weeks have passed from the date of the second dose of a two-dose vaccination (Moderna or Pfizer-BioNTech/Comirnaty) or once two weeks have passed from the first dose of the Johnson & Johnson vaccination.  


You can either use the CLEAR Health Pass mobile app OR you will need to bring physical documentation (print out) in English that has your name and either your vaccination information or negative COVID-19 test result. We will not accept photos or electronic documents (for example, an email or PDF on your phone).


 

COVID-19 Testing Locations Near the OCCC

Masks Are Required for All  

Given the surge in cases due to the Delta variant, masks are required to be worn by all individuals, regardless of COVID-19 vaccination status. This includes attendees, exhibitors, vendors, AVIXA staff, temporary staff and any other participants at InfoComm.  

Speakers are not required to wear masks when presenting or participating on panels. There will be a visible line in all session rooms that speakers are asked to not cross which is 6’ from the audience; speakers will be required to wear masks when not presenting.  

Social Distancing

To prevent overcrowding in exhibitor booths, we encourage attendees to use the appointment setting function via My Show Planner. Scheduling appointments allows for more focused, purposeful meetings.

The use of electronic lead retrieval/digital information sharing will be encouraged.  

Additionally, InfoComm will institute social distancing guidelines on signage in the exhibit hall, meeting rooms and education sessions, designated one-way entry and exit doors to the Exhibit Hall and controlled occupancy in InfoComm education rooms.  

HAND-WASHING & HANDSHAKING

Regular hand-washing with soap and water will be encouraged with signage throughout the OCCC. Appropriate hand-washing facilities and additional sanitization stations will be provided at all entry points and at high contact public areas.

We encourage everyone to adopt a non-contact greeting to maintain social distancing recommendations. Here are a few fun ideas from Queensland Health:


 

Orange County Convention Center Protocols

The Orange County Convention Center (OCCC) has hosted over 100 face-to-face events since the beginning of the COVID-19 pandemic, and has been used as a benchmark for events around the country given its detailed Recovery and Resiliency Guidelines, GBAC Star reaccreditation, pioneering collaboration with Orlando Health, and its detailed planning efforts with each event.  

Orange County Convention Center Guidelines require all convention center employees in public facing positions to be fully vaccinated and follow InfoComm mask guidelines.  

The OCCC has adopted a three-pronged strategy to prioritize your health and safety:  

  1. OCCC Operational Procedures and Guidelines: Developed in consultation with Orange County’s Health Department, these data-driven guidelines provide a framework to prevent risk and protect clients, guests and attendees.  
  2. Global Biorisk Advisory Council (GBAC) STAR Accreditation: The OCCC was one of the first convention centers to receive the Global Biorisk Advisory Council® (GBAC) STAR™ accreditation on outbreak prevention, response and recovery. Recognized as the gold standard of safe venues, the OCCC is one of the largest venues in the nation to receive the GBAC STAR™ accreditation.  This enables the OCCC to establish and maintain a comprehensive cleaning, disinfection, and infectious diseases prevention program to control and minimize risk associated with infectious agents for employees, guests, and the surrounding community.  
  3. Medical Concierge Program with Orlando Health and Visit Orlando: The first of its kind in the country, providing personalized medical services and resources to all meetings and convention groups holding events at the OCCC.

Onsite Registration

Advance registration is required this year. You cannot register for InfoComm onsite. Please register in advance.

On-site registration terminals are for badge pickup and registration record updates purpose only. There will be plexi-glass barriers between visitors and staff.

Show Policies & COVID Self-Declaration Form

  • All personnel are required to accept the InfoComm show policies and complete a COVID Self-Declaration form (which states that you have not received a positive COVID-19 test or have been exposed to COVID-19).

Badge Pickup

  • All personnel must pick up their badge in person. Bulk badge pickup will NOT be allowed this year.
  • We will have additional registration counters at the Orlando International Airport (MCO) and select hotels in our room block.

Education, Meeting Spaces and Networking  

  • Seating with increased space between attendees
  • Larger meeting rooms to allow for physical distance  
  • High-touch areas will be cleaned and disinfected regularly throughout the day as needed.  
  • A room monitor will be assigned to every room.  
  • Speakers are not required to wear masks when presenting or participating on panels. There will be a visible line in all session rooms that speakers are asked to not cross which is 6’ from the audience; speakers will be required to wear masks when not presenting.  

Exhibit Hall

  • We’ve increased the width of many of the aisles on the show floors to help with social distancing.   
  • Separate entry and exits to the Exhibit Hall. 

  • It is recommended for exhibitors to have an open designed booth and have the booth sanitized daily.  

  • Designated food & beverage and networking areas will be designed with best practices for health and safety.  

  • High-traffic/high-touch areas will be cleaned frequently.  

For Exhibitors

Below are some recommendations and considerations as you get ready to exhibit at InfoComm:   

  • Communicate the negative COVID-19 test result or vaccination policy to your staff and EACs, as all attendees, support staff, vendors and exhibitors’ staff will need to follow these guidelines to attend.  

  • Badges must be picked up individually this year. You will not be able to pick up someone else's badge or all the badges for your company.

  • Ensure your booth has plenty of hand sanitizer that is visible and easily accessible.   

More health and safety information for exhibitors

If you are a exhibitor and have any questions or concerns about InfoComm’s policies, please contact exhibitsales@avixa.org. 

Travel and Transportation

Hotels

Please visit our official housing vendor, OnPeak, for information on hotel safety. We encourage you to visit the website of the hotel you have booked for specific information on COVID-19 protocols.

Orlando International Airport (MCO)

  • Onsite COVID-19 testing clinic that will provide a convenient testing opportunity for travelers. Located pre-security on the airport’s third level at the West End of the Main Terminal. Make your reservation here.
  • MCO Traveling During COVID-19
  • All air passengers arriving from a foreign country to the US will need to provide proof of a negative COVID-19 test or documentation of having recovered from COVID-19. Effective January 26, 2021. See more information.
  • Please be aware of traveling restrictions to your outbound destinations. See travel restrictions for each state across the US here.

Shuttle Buses

  • Masks are required while riding the shuttle bus.
  • Busses will be running at 100% capacity. All seats are available.
  • Restrooms are out of service.
  • Hand sanitizer will be available on each bus.
  • High-touch areas will be wiped down after completion of each trip.
  • Food or beverages of any kind are not allowed on board.


 

Safety information for other modes of transportation:

Food and Beverage Precautions  

Catering and concession outlets in the Orange County Convention Center will follow health and safety precautions including enhanced spacing to promote social distancing and provide pre-packaged food options.   

FAQs

Q: Do I have to be vaccinated to attend InfoComm 2021?
A: No. You can either be fully vaccinated OR provide proof of a negative COVID-19 test.

Q: Does requiring proof of a negative COVID-19 test every five days violate the Florida Statute § 381.00316?
A: No. AVIXA has verified with legal counsel that it is legal to require COVID-19 test results or give participants the option to provide their full vaccination information. 

Q: How long is the negative test good for?  When would it need to be done?
A: A negative COVID-19 test is good for five days from the time the test results are obtained. For example, if the test result is obtained three days prior to the show, it will be valid for two days onsite. After those two days you would need to retest and show a negative result for any additional onsite days.

Q: Which vaccines will be recognized for proof of vaccination at InfoComm?
A: Only vaccines authorized and recommended by the Centers for Disease and Prevention for use in the United States can be used as proof of vaccination. These are Moderna, Pfizer-BioNTech/Comirnaty and Johnson & Johnson. If you have been vaccinated with a vaccine not listed above, you will need to provide a negative COVID-19 test.

Q: What will be accepted as proof of vaccination? Is a photo of the card sufficient, or do I need to bring the actual card?
A: We are using the CLEAR Health Pass app for negative COVID-19 test verification and proof of vaccination. You will be able to either link or upload your vaccination information or negative COVID-19 test verification within the app, so you will not need to bring your vaccination card. CLEAR is integrated with Health Systems, Pharmacies and VCI (Smart QR Code) to populate vaccination results as well as Walmart, CVS, Walgreens and major labs like LabCorp and Quest Diagnostics for negative COVID-19 test results.  The CLEAR app can be downloaded for free via iTunes or the Google Play store.

Q: What if I have been vaccinated but I have lost my vaccination card?
A: If you do not have proof of vaccination that is either linked via the CLEAR mobile app or a physical print out, you will need to provide a negative COVID-19 test result.

Q: Am I required to use the CLEAR Health Pass App?
A: No, you are not required to use the CLEAR Health Pass App, but using the app will expedite your experience onsite. If you decide not to use the app, you will need to bring physical documentation (print out) in English that has your name and either your negative COVID-19 test result or vaccination information. We will not accept photos or electronic documents (for example, an email or PDF on your phone). Other major tradeshows like CES are also using CLEAR Health Pass for verification.

Q: Do I need to have a CLEAR Plus Membership (used for airport security) to use CLEAR Health Pass mobile app?
A: No, you do not need to have a CLEAR Plus Membership to use CLEAR Health Pass. CLEAR Health Pass is a free program.

Q: What is the policy for accepting "proof" of antibodies through natural immunity? 
A: We are not able to accept proof of antibodies for InfoComm 2021. All participants are required to provide a COVID-19 negative test results or their full vaccination information.

Q: If I receive a positive COVID-19 test result once at the show, can I get a refund of my registration fees?
A: Onsite registration refunds will be handled on a case-by-case basis.

Q: Do I really have to wear a mask all day?
A: Yes. While you are in the Convention Center and on the InfoComm shuttle buses, you need to wear a mask, regardless of your vaccination status or a COVID-19 negative test result. This includes during exhibitor move-in and move-out.

We thank you for your continued support and look forward to welcoming you to InfoComm in October. We have a robust lineup of education and exhibitors ready to showcase their latest innovations!     

If you have specific questions about our health and safety policies, please email Stuart Weiser at sweiser@avixa.org. 

Presenting Show Partner

samsung

Strategic Show Partners

Blackmagicdesign       Crestron