In the performing and visual arts, modernization often means new gear—but true transformation comes when technology aligns with mission, people, and long-term planning.

This session traces the Irving Arts Center’s evolution from reactive production management to a strategically integrated technical ecosystem within the City of Irving’s Department of Arts & Culture. Through this real-world case study, participants will learn how municipal and nonprofit venues can modernize responsibly while balancing limited resources and diverse stakeholder needs.

Key topics include:
• Designing and maintaining a Dante-based audio network for multi-venue reliability.
• Converting to energy-efficient LED lighting systems while preserving artistic quality.
• Redefining labor structures with hybrid staff-contractor models to improve predictability and transparency.
• Embedding capital planning and replacement schedules into public budget cycles.
• Communicating the value of AV and production operations to administrators and boards.

Attendees will leave with a framework for AV stewardship—a practical approach that integrates equipment lifecycle planning, staffing sustainability, and mission alignment. This model empowers technical leaders, arts administrators, and integrators alike to collaborate strategically rather than react tactically. Participants will gain insights applicable to civic arts centers, higher-ed performing-arts facilities, and multi-purpose cultural venues seeking modernization strategies that last.