This session, led by an experienced Executive Project Manager and systems developer, offers actionable strategies to maintain high-quality show standards while minimizing preparation time and mental strain.

The seminar will cover two main areas:

Templated Systems & Content Management: Learn to implement consistent, pre-tested templates for all production devices and workflows, enhancing deployment efficiency and streamlining timelines.

Technology for Project Oversight: Explore simple, custom-built "Agentic AI" solutions (automation scripts, dashboard logic) for managing pre-show documentation, real-time crew reporting, and system monitoring. These tools help project managers stay ahead of upcoming shows while effectively managing current ones. Participants will gain high-ROI workflow improvements that transform on-site management from chaotic to systematic and profitable.

The workshop will delve into project management tools (Asana, Monday, ClickUp), automated workflows (Microsoft Power Automate, n8n, Slack bots), templating software (H2RGear, Microsoft Visio, Omnigraffle, Lucidchart), and transcription/summarizing tools (Zoom, otter.ai) that offer low-code solutions, allowing PMs to focus on client interactions.

Attendees will have the opportunity to share their successes and challenges. This session is ideal for business owners seeking consistency across events, project managers looking to reclaim their time, and tech enthusiasts eager to explore new systems.