Most AV projects begin with an RFP, yet many organizations struggle to write specifications that attract quality responses while avoiding overly prescriptive requirements or ambiguous scope. Meanwhile, evaluating proposals consistently and fairly remains one of the most challenging aspects of the procurement process. This intensive, hands-on workshop provides practical tools and templates for both creating effective RFPs and objectively evaluating vendor responses.

Participants will work with real-world RFP samples (anonymized case studies from corporate, education, and healthcare projects) to identify common pitfalls, ambiguities, and missing elements. Through facilitated small-group activities, attendees will practice writing clear functional requirements, developing weighted scoring matrices, and recognizing red flags in vendor proposals. Whether you're issuing your first RFP or your fiftieth, you'll leave with immediately usable templates, evaluation frameworks, and best practices that reduce change orders, improve vendor quality, and ensure fair, defensible procurement decisions.

This session is ideal for technology managers, AV coordinators, IT directors, procurement professionals, and facility managers responsible for AV system acquisitions.