What happens when I request a meeting/receive a meeting request?
The person that you have requested the meeting with will receive an email notifying them of your request. They can then decline or accept your invitation.
How many meetings can I request?
Exhibitors may send 10 meeting invitations one time. Once you have reached the 10-meeting limit, invitees must either accept/decline your invitation OR you can delete your meeting request (if you have not heard back from the invitee).
How many meeting requests can I receive?
You can receive an unlimited number of meeting requests. As a courtesy to the requester, please accept or decline invitations.
How do attendees know when I am available for a meeting?
Attendees will be able to view your schedule and see the day/time blocks when you are available.
Will times that are already scheduled be “greyed out” so not to double book meetings?
Yes. Attendees will not be able to request a meeting with you if you already have a meeting booked during a time block.
Can exhibitors meet with other exhibitors?
Yes! You can request meetings with other exhibitors or attendees. Please do not register as an attendee to request a meeting with an exhibitor.
Who receives the email notification that I have a meeting?
You will receive an email at the address you provided during registration.
What is the email address that the email notification will come from so I can whitelist it?
Can I sync my meeting schedule with Outlook or Google Calendar?
Yes, the meeting participants will receive an ICS file to add the meeting straight to their calendar with meeting confirmation details.
Can an exhibitor have multiple meetings at the same time?
No. Each meeting is one-to-one. An exhibiting company with several representatives can have multiple meetings at the same time, but an individual can only have one meeting per time block.
Can I have a meeting with 2 or more people?
The matchmaking tool enables one-to-one meetings. We have Virtual Group Meeting Rooms available where you can host up to 50 participants as a sponsorship.
What happens if my meeting goes past the scheduled time?
Your meeting will continue – you will not be “kicked out” of the meeting, even if it runs over.
Are the scheduled meetings recorded?
When I share my calendar, does that reveal all my meetings to the recipient?
Your calendar will only reveal the times that you are/are not available, not the content of each meeting.
Can attendees opt-out of meetings and/or the matchmaking tool entirely?
Yes. When an attendee logs into the system they are opting into the matchmaking tool. They can then decline meetings. However, they are not required to log into the matchmaking tool (therefore “opting out”).
What if I don’t log into the matchmaking platform?
You will still be notified of meetings via email that have been requested with you.