The assignment of Audio Demo Rooms to InfoComm exhibitors in the Las Vegas Convention Center will be conducted according to the following guidelines:
Only current InfoComm exhibitors in good standing may apply to reserve available Audio Demo Rooms within the Las Vegas Convention Center. Current exhibitor requesting an Audio Demo Room must meet the minimum paid exhibit space requirement of 400 n.s.f. of paid exhibit space contracted and paid for in their company’s name on the InfoComm show floor.
Exhibitors must submit their intended use for the room to InfoComm Show Management in writing. InfoComm reserves the right to inspect the demo room(s) on-site.
A floor plan of the Audio Demo room will accompany the room assignment. Floor plans indicating the layout of the room must be submitted to Scott Newcomb at the Las Vegas Convention Center (email@example.com) and CC’d to Stuart Weiser (SWeiser@avixa.org) for Fire Marshal approval prior to Wednesday, April 15, 2020.
Audio Demo Room requests will be processed based on the exhibitor’s priority points ranking for requests received by the deadline of Friday, November 15, 2019; thereafter, requests will be honored on a space-available, first-come, first-served basis.
After the Friday, November 15, 2019, deadline, exhibitors will receive a written confirmation of their assigned Audio Demo Room(s) and an invoice. 100% payment of this invoice is due by Friday, January 10, 2020. If payment is not received in full by this date, the room will return to inventory and may be reserved by other exhibitors. Rooms reserved after Friday, January 10, 2020 will be confirmed upon full payment for the room.
Cancellation Policy: If assigned Audio Demo Room is canceled between Friday, November 15, 2019, and Friday, January 10, 2020, a 50% cancellation fee of the original Audio Demo Room rental fee shall apply. Cancellations made after Friday, January 10, 2020 will forfeit the full room payment amount. All deposits and payments to reserve an Audio Demo Room are non-refundable and non-transferrable.
Food and Beverage utilized within Audio Demo Rooms must be contracted through the Las Vegas Convention Center’s official catering service, Centerplate.
Exhibitor utilizing an Audio Demo Room is responsible for all associated costs incurred while using the Audio Demo Room including but not limited to material handling, electrical, labor, room setup, re-keying door if keys are lost, signage, security, internet and AV services.
Contact Felipe Adriao at Feeman, 702-579-1758, or Felipe.Adriao@freemanco.com to review freight target delivery date, piece count, size and weight. Freeman can supply the appropriate shipping and label information.
Exhibitors are solely responsible for the security of their equipment and guests’ belongings within the Audio Demo Room occupied. Security guards may be ordered by contacting Daniel Campos, Century Security at (407) 226-1168 (Office) or (407) 402-4136 (Cell), or firstname.lastname@example.org.