Frequently Asked Questions
Q: When will I hear whether my proposal is selected?
A: February 2024
The Call for Presenters timeline is as follows:
November 30 - Call for Presenters closes
January 31 - Review process concludes
February 1 - First round of accepted presenters notified
February 15 - Speaker agreements due
May 1 - Speaker presentation decks and handouts due
Q: Is there any charge to submit or present training at InfoComm?
A: There’s no charge to submit, and as long as your presentation is vendor-neutral there’s no charge to present. If you would like to talk specifically about the amazing things your company is doing, contact your InfoComm Account Manager to learn about Manufacturers’ Training and Content Sponsorships.
Q: Is there a fee for participants to attend my session at InfoComm?
A: If your submission is invited to present an InfoComm education session or workshop, there is a fee for attendees. If your submission is invited to present a Technology Innovation Stage, Xchange Live, or other show floor presentation, there is no fee for attendees.
Q: Can I discuss specific products or brands in my session?
A: This is a fine line: excluding manufacturer’s training sessions, InfoComm sessions cannot promote the products or services of any specific company. They also shouldn’t deride any specific vendor.
Q: How good are my odds of acceptance?
A: The InfoComm Call for Presenters is very competitive: less than 25% of submissions are selected. However, we do review submissions for a wide array of year-round platforms, not just the InfoComm tradeshow. This means each submission has a chance of being selected either for InfoComm or another AVIXA platform.
Q: What are the benefits of presenting at InfoComm?
A: You mean besides supporting the industry you love? All volunteer speakers receive complimentary registration for InfoComm 2024, plus a free InfoComm education pass worth $599.
Q: Does InfoComm cover travel expenses for accepted speakers?
A: Submitters whose session(s) are offered an invitation to present at InfoComm are responsible for their own travel arrangements and costs.
Q: Can I invite my colleagues and clients to attend my session?
A: Two (2) guest passes are available for each speaker presenting an InfoComm education session. These guests passes are available for each session that a speaker presents. Guest passes are not available for workshops, which have limited capacity, and for show floor sessions, which are open to all show attendees.
Q: I have an idea for a session, but I haven’t confirmed the availability of all the presenters/panelists. Can I submit?
A: Yes. However, you will have to work quickly to obtain final confirmation from all speakers if your submission is selected. Participants will have two weeks to accept or decline the invitation. If they fail to confirm in this time period, the session will be replaced.
Q: Will my session be recorded?
A: InfoComm education sessions and workshops are not recorded.
Q: Can I record my own session?
A: If you would like to record your session, you must first obtain permissions from all the session speakers. You are also responsible for providing all crew and equipment needed for recording. Equipment storage is not available. Speakers have access to their classroom 30 minutes before their session begins, and additional time is not available for those wishing to record their session.
Q: Who can I reach out to for more information?
A: Please contact someone from the Live Content Team.