Audio Demo Room Space Policy

The assignment of meeting space to InfoComm exhibitors in the Convention Center will be conducted according to the following guidelines: 

• Only current InfoComm 2027 exhibitors in good standing may apply to reserve available meeting space within the Orange County Convention Center. 

• Exhibitors requesting meeting space must also meet the minimum paid exhibit space requirements 

  • Exhibitors requesting Audio Demo Room(s) must meet the minimum exhibit space requirement of 400 NSF for InfoComm 2027.

  • Exhibitors must submit plans for room usage to InfoComm Show Management in writing via the reservation form. InfoComm reserves the right to inspect the meeting room(s) on-site.

  • If your audio demo room has any truss or structures, a detailed floor plan for fire marshal approval must be submitted by Monday, May 3, 2027.

  • Audio demonstrations on Tuesday, June 15th are optional. We request that all load in items and freight are clear from the exterior hallways by 10:00 am on Tuesday, June 15th so exhibitors that wish to run audio demonstrations on Tuesday can do so.

  • Use of a Hazer or other atmospheric egects must be approved by the convention center. Exhibitor to supply documentation and schedule for all items used. Fees may apply based on usage schedule.

  • The maximum number of audio demo rooms an exhibitor may reserve is three (3).

• Exhibitors utilizing meeting or audio demo room space are responsible for all associated costs incurred while using the demo space including but not limited to; material handling, electrical, labor, room setup, re-keying door if keys are lost, signage, security, internet, and AV services.

• Food and Beverage utilized within the meeting or demo room spaces must be contracted through the Convention Center’s ogicial catering service, Sodexo.

• Exhibitors are solely responsible for the security of their equipment and guests’ belongings within the meeting or audio demo spaces occupied.

• Exhibitors may take possession of their room on their Target Move in Date.

• Room keys can be signed out and returned to the Show Management Office.

Audio Demo Room Recommended Sound Pressure Level Limits

InfoComm Show Management recommends that sound levels during each scheduled one-hour demonstration period not exceed 95dB (C Slow); however, a maximum level of 105dB (C Slow) is permitted for no longer than 10 minutes per scheduled demo period and peaks of 110dB (C Slow) are permitted only for a short duration of 1 to 2 minutes per demo period.

We request all exhibitors honor the “good neighbor” policy. 

Audio Demonstration Schedule 

Audio demonstrations will be scheduled in an “hour on, hour off” fashion so no two adjacent rooms are demonstrating product at the same time. On an “off hour” you are free to use the room as you please, absent an active audio demonstration. This schedule will be published in March 2027.

Good Neighbor Policy 

InfoComm Show Management encourages a “Good Neighbor Policy” for audio demonstrations conducted in Audio Demo Rooms at the show. To minimize potential interference and disruption to the neighboring Audio Demo Rooms, adjacent meeting spaces and common areas used by other exhibitors, show education sessions and attendees, InfoComm Show Management strongly urges exhibitors to coordinate their demonstrations with the adjacent Audio Demo Room exhibitors and be respectful of others’ needs to also have a successful exhibiting and attending experience.

Compliance 

As in the past, InfoComm Show Management will continue to monitor the sound levels of the Audio Demo Rooms. Exhibitors conducting demonstrations more than the recommended limits above will be asked to reduce the volume of their demos. If InfoComm Show Management receives sound level complaints and such exhibitors causing interference do not reduce their demonstration volume after notification, Show Management reserves the right to close the exhibitor’s Audio Demo Room for at least one hour scheduled demo period. If the interfering exhibitor thereafter continues to disregard Show Management’s warnings and refuses to reduce the volume of their demos, Show Management may at its sole discretion, either close the exhibitor’s Audio Demo Room for a second one-hour period or turn off the electric supply to the Audio Demo Room without refund.

Exhibitor Service Manual 

Orders for rooms can be placed using the Exhibitor Service Manual - Coming Soon!

• Internet, Catering, Security, Labor, AV